All Document Focus Privacy Policy

Update Date: May 20, 2025

Effective Date: May 20, 2025

Please be sure to read and fully understand this privacy policy. Before using “All Document Focus” (hereinafter referred to as “this App”), please confirm that you fully understand the content of this policy. Once you start using this App, it means that you agree to our collection, use, sharing, and protection of your relevant information in accordance with this policy. This privacy policy is an integral part of the user agreement of this App.

We are deeply aware of the importance of personal information to you and will do our utmost to ensure the security and reliability of your personal information. We strictly comply with applicable laws and regulations (including the EU General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), etc.) to collect and use your information. The following sections will detail how we collect, use, store, and protect your information, as well as the rights you enjoy.

1.Types of Information We Collect

During your use of this App, we may collect the following information related to your use of the services based on the principles of legality, legitimacy, and necessity:

Information you voluntarily provide: When you actively fill in or submit information in the App (e.g., submitting feedback), we may collect your email address and feedback content. This information is used only for the functions or services you request.

Device information: We may collect your device model, operating system version, unique device identifiers (e.g., IMEI, Android ID, IDFA, etc.), hardware serial number, network type, IP address, screen resolution, app version and settings, and other device and software information. This is to ensure that the App functions properly on your device, adapts to different hardware devices, enhances performance, and ensures account and system security.

App usage logs: To improve service quality, we automatically collect your usage information of this App, including function usage, click records, browsing history, search queries, crash logs, and error reports. This data helps us understand product usage, locate problems, and improve our services.

Document metadata: When you open, edit, or scan documents using the App, we may collect some metadata related to the document, such as file name, type (format), size, number of pages, creation or modification date, etc. We do not collect or view the specific content of your documents. The metadata is only used to provide document management functions you need (e.g., generating a recent files list, optimizing rendering speed), and for statistical analysis to improve product performance.

Camera and photo information: When you use the “Scan to PDF” feature, we will request access to your device’s camera and storage permissions. The images you capture or select from the album will be used to generate PDF files. These images are processed and stored locally on your device and will not be uploaded to our servers without your explicit consent (e.g., when using cloud backup or sharing functions). Camera permission is only used to enable scanning functions; we do not collect other information beyond the image itself.

Please note, we collect the above information to provide you with the features and services of the App. If you refuse to provide certain necessary information, you may be unable to use specific functions, but it will not affect your access to other core features of the App.

2. How We Use Collected Information

We use the collected information under this privacy policy and your authorization in the following scenarios:

Providing and maintaining core features: We use your information to provide the main functions and services of the App. For example, using device information to adapt to various mobile models for reading multi-format documents like PDF, Word, PPT, and Excel; using images to generate PDFs; supporting PDF annotations, highlights, underlines, strikethroughs; performing PDF merge and split; and implementing PDF encryption.

Optimizing product performance and user experience: Based on device info and logs, we analyze app performance to improve our product. For example, interface layout and workflow may be optimized based on frequently used formats or features, enhancing load/rendering speed for a smoother experience.

Troubleshooting and security: Crash logs and error reports help us identify and fix bugs to improve app stability. Device identifiers and logs assist with security analysis, detecting and preventing malicious or policy-violating behavior to protect your account and our services.

Customer support and communication: When you contact us (e.g., submit feedback or seek support), we use your contact details and issue description to respond, resolve problems, or provide support. Your feedback may also help us improve our services.

Product research and data analysis: We may aggregate device and usage data to understand user preferences and trends, aiding in evaluating features, planning new strategies, or conducting market research. Only anonymized or de-identified data is used, not identifying you personally.

Ad display and personalized recommendations (if applicable): If our App includes ad services, limited device or usage info may be shared with ad networks for non-personalized or personalized ad display and performance measurement. We do not share personally identifiable information with advertisers. Partners may only use identifiers or rough location data to show suitable ads.

Legal compliance: Within the scope required or permitted by law, your info may be used to meet legal obligations—such as record keeping, complying with court orders/subpoenas/government requests, or preventing unlawful activity.

We commit to only using your personal information as described or notified. If needed for any other purposes, we will seek your prior consent.

3. Use of Cookies and Similar Technologies

Cookies are data files stored on your browser or device to identify users anonymously. This App does not directly use cookies to track you. However, some third-party partners (e.g., analytics or ad providers) may use similar technologies (e.g., mobile SDKs, pixel tags, device identifiers) to collect and store your usage info for analyzing product usage, measuring ad performance, or improving service quality.

For example, integrated third-party analytics may use SDKs to automatically collect device IDs and usage data to generate aggregate reports; ad providers may collect Android Advertising ID to serve relevant ads.

Purpose of such technologies includes: remembering your preferences, ensuring service stability, identifying unique users, and analyzing service performance.

Your choices: Most times, you can manage cookies or tracking settings via your device or browser. You can reset or restrict ad ID use or clear and disable cookies. Disabling may affect some third-party features (e.g., ad personalization or analytics accuracy). We do not use cookies beyond App functions. Third-party use is governed by their respective privacy policies.

4. How We Share, Transfer, and Disclose Information

We take your personal information seriously and will not share, sell, rent, transfer, or disclose your personal information to unrelated third parties without your consent. We may only share or disclose information in the following situations:

With your prior consent: If you explicitly consent or request, we may share your info with third parties you designate (e.g., uploading documents to your selected cloud service).

To provide necessary services: Some features or services are jointly provided with partners or outsourced to service providers. We may share necessary personal info and require third parties to handle it per this policy, our instructions, and confidentiality/security terms (e.g., cloud storage or technical support).

Legal or rights protection: When required by law or allowed, or when judicial/government authorities request info per procedures, we may share it accordingly. Also, if necessary to enforce service terms, protect users/public safety, or protect App rights, we may share relevant info.

Business transfers: In case of mergers, acquisitions, asset transfers, reorganization, or bankruptcy, if your info is transferred, we will require the new party to continue honoring this policy or seek your new consent.

Anonymized information: We may use and share anonymized or de-identified info that cannot identify you (e.g., aggregate statistics on feature usage).

Note: We do not sell your personal info. Authorized third parties we share with must follow strict confidentiality terms and seek your consent if they further transfer your info.

5. Use of Third-Party Services and SDKs

This App integrates some third-party services or SDKs for feature support. These third parties collect/process certain info as needed. Below are key third-party services and info they collect, with links to their privacy policies:

· Google AdMob SDK

Purpose: Ad display and analytics (if ads are used).

Data Collected: Advertising ID, device info (e.g., model, language, IP), ad display/click data.

· Meta Audience Network SDK

Purpose: Displaying and measuring ads

Data Collected: Device info, user behavior data, IP address

· Pangle SDK

Purpose: Video and native ad serving

Data Collected: Device ID, IP, network type, ad interaction data

· TopOn Mediation SDK

Purpose: Mediation between multiple ad networks

Data Collected: Device identifiers, user interaction data

1. Note: These SDKs may request relevant permissions (e.g., storage, network). All third parties must comply with laws and our terms, and only use info for their stated purposes. Refer to their policies for details.

Additionally, if the App connects with third-party services (e.g., cloud storage like Google Drive), your data may be transmitted between you and that service. We do not access your login credentials—only files per your instructions.

6. How We Store and Protect Your Information

We attach great importance to the security of your personal information and have adopted industry-standard security measures to protect your information from unauthorized access, disclosure, alteration, or destruction.

Data Storage Methods and Locations: The personal information we collect from you is primarily stored locally on your device or on our secure servers. Generally, your document content, scanned PDFs, and other file data are stored in your device’s local storage. Certain necessary basic information and usage logs may be transmitted to and stored on our servers.Regardless of where the information is stored, we will protect it in accordance with applicable laws.

Retention Period: We retain your personal information only for the period necessary to achieve the purposes described in this policy, unless laws or regulations require or permit a longer retention period. For example, application usage logs and analytical data are typically retained for a period of time (such as several months) for trend analysis, after which we will delete or anonymize them. For information that exceeds the retention period or that you request to delete, we will promptly delete or de-identify it as required by applicable laws.

Encryption and Transmission Protection: We employ appropriate security measures during the transmission and storage of information. For example, we encrypt data transmission through secure protocols like HTTPS to prevent interception during transfer. For sensitive information, we also adopt encrypted storage or additional security safeguards. The passwords you set for PDF files in this app are solely for your use in opening protected PDF documents. These passwords are stored only within the PDF files themselves. We do not upload or store your document passwords and therefore cannot retrieve or reset forgotten passwords. Please keep them secure.

Access Control: We implement strict access controls, permitting only authorized employees to access your personal information within necessary limits. These employees are required to maintain strict confidentiality obligations. We regularly review our data collection, storage practices, and security measures to prevent unauthorized access, alteration, disclosure, or destruction.

Security Certifications and Measures: Our data security measures align with industry standards, including firewalls, intrusion detection, anti-virus systems, and encryption technologies. We also conduct regular security audits and risk assessments to enhance protections. While we have implemented reasonable and effective measures to improve security, please understand that no information transmitted over the internet can be guaranteed as "absolutely secure." We will strive to ensure the security of any information you send to us. In the event of a personal information security incident (e.g., data breach or loss), we will immediately activate emergency protocols to mitigate the impact, notify you in accordance with legal requirements (including details of the incident, potential impacts, measures taken, risk mitigation recommendations, and remedial actions), and report the incident to regulatory authorities as required.

7. Your Rights

We respect your rights over your personal information and are committed to ensuring you can fully exercise them. Under applicable data protection laws, you have the following rights:

Right of Access: You may request confirmation of whether we are processing your personal information and access a copy of such information. We will provide the requested information within the timeframe required by law (without infringing others’ rights and freedoms).

Right to Rectification: If you find inaccuracies or incompleteness in your personal information, you may request corrections or supplements. We will verify your identity and the accuracy of new information before making updates.

Right to Deletion: You may request deletion of your personal information in the following cases:

(a) The processing purpose has been achieved, is unachievable, or is no longer necessary;

(b) You withdraw consent and there is no other legal basis;

(d) Processing is unlawful;

(e) Other scenarios under applicable laws.

(Note: Deletion may be restricted by legal retention requirements, technical limitations, or obligations to resolve disputes. In such cases, we will explain the reasons.)

Right to Withdraw Consent: You may withdraw consent for personal information processed based on your consent (e.g., disabling device permissions or opting out of marketing communications). Withdrawal does not affect the legality of prior processing. Certain services may become unavailable after withdrawal.

Right to Restrict Processing: In specific circumstances (e.g., disputing data accuracy or processing legality), you may request temporary restriction of processing. During restriction, we will only store the data unless your consent or legal claims require otherwise.

Eight to Data Portability: Where applicable, you may request your personal information in a structured, machine-readable format or direct transmission to a third party (if technically feasible). This applies to data processed by automated means based on consent or contract.

Right to Object: You may object to processing based on legitimate interests, including profiling or direct marketing. We will cease processing unless we demonstrate compelling legitimate grounds overriding your interests. For direct marketing, we will stop processing upon your request.

Additional Rights Under the California Consumer Privacy Act (CCPA):

If you are a California resident, you also have:

Right to Know and Access: Request disclosure of personal information categories, sources, purposes, and third parties shared with over the past 12 months. Obtain a copy of your specific personal information.

Right to Delete: Request deletion of your personal information (subject to legal exceptions).

Right to Opt-Out of Sale/Sharing: We do not sell your personal information for monetary gain. If future practices involve "selling" or "sharing" (e.g., targeted advertising), we will provide an opt-out mechanism.

Right Against Discrimination: Exercise CCPA rights without retaliation (e.g., service denial or price changes).

Authorized Agents: Designate an agent to submit CCPA requests, subject to verification.

To exercise these rights, contact us via the methods below. We may verify your identity and respond within 30 days (extensions permitted by law). No fees apply for reasonable requests, but excessive or repetitive requests may incur charges. Legal restrictions or third-party rights may limit certain requests, in which case we will explain our reasons.

8. Protection of Minors

This app primarily serves adults and users with full civil capacity. We do not knowingly collect personal information from children under 16 or provide services to them. If you are under 16, do not register, use our services, or provide personal information. For minors aged 13–18, parental consent is required prior to using the app. Guardians should supervise minors’ app usage. If you believe we have inadvertently collected a minor’s information, contact us for verification and deletion.

9. International Data Transfer

As a global app, your information may be transferred, stored, or processed outside your country/region (e.g., on overseas servers or by international support teams). We ensure protections meet or exceed your jurisdiction’s requirements. For EU users, cross-border transfers comply with GDPR safeguards (e.g., Standard Contractual Clauses). We only transfer data when adequate protections are confirmed. By using our services, you consent to such transfers under this policy.

10. Policy Updates and Notifications

This Privacy Policy may be revised in a timely manner as our business develops or laws and regulations are updated. We reserve the right to update this policy from time to time. Without your express consent, we will not reduce the rights you should enjoy under this Privacy Policy. If there are major changes to this policy (such as substantial changes in the purpose, type, and use of personal information, or major changes in your rights), we will notify you in a prominent manner and provide a reasonable notice period before the new policy takes effect. After this privacy policy is updated, if you continue to use this application and related services, it will be deemed that you have fully read, understood and accepted the revised policy. If you do not agree with the revised policy content, you have the right to stop using this application and delete the relevant information by contacting us.

The latest version of this privacy policy will be provided in this application, and the "update date" and "effective date" will be indicated so that you can be informed of the version changes of the policy in a timely manner. Any changes in this policy will take effect on the effective date specified in the update announcement.

11. Contact Us

If you have questions, requests, or wish to exercise rights, contact us:

Email: [email protected]

12. Effective Date

The contents of this Privacy Policy shall apply from the above effective date. The latest version of this policy is published on May 20, 2025, which will come into effect from that date. If we have previously published an old version of the Privacy Policy, the new version will replace the old version once it comes into effect.

Thank you for taking the time to read this Privacy Policy in detail! We will continue to protect the security of your personal information and wholeheartedly provide you with better PDF reading and scanning services. You are welcome to contact us at any time for more information. I wish you a pleasant experience!